The Constitution |
| 1. |
(a) |
The name
of the club shall be the Doddinghurst Olympic Football Club (hereinafter
known as 'The Club'). |
| |
(b) |
The Club
shall be affiliated to: |
| |
|
(i) |
The Essex
Football Association. |
| |
|
(ii) |
Other
appropriate Associations as decided by the Committee. |
| |
(c) |
The
Club shall be bound by the rules of the Associations Listed in (b). |
| |
|
| 2. |
The
aim of The Club shall be to promote and encourage the game of football. |
| |
|
| 3. |
The Club
shall be open to all who are interested in promoting and playing football
in accordance with The Club's Constitution and Rules. |
| |
|
| 4. |
A member
of The Club shall be deemed to be either: |
| |
(i) |
A registered
player. |
| |
(ii) |
A parent/guardian
of a junior player (aged under 18). |
| |
(iii) |
The holder
of an honorary post as determined by the Committee. |
| |
|
| 5. |
The Club
Headquarters shall be the Doddinghurst Village Hall, or at such a place
as shall be decided at a General Meeting. |
| |
|
| 6. |
The Club
Colours shall be yellow and green |
| |
|
| 7. |
OFFICERS |
| |
The following
Committee Officers shall be elected: |
| |
(a) |
Chairperson |
| |
|
(i) |
Elected
to see to the constitutional running of The Club and all of its meetings. |
| |
|
(ii) |
The
Chairperson shall have no vote at any meeting unless a casting vote is required.
If a casting vote is required then the Chairperson will have the casting
vote. |
| |
(b) |
Secretary |
| |
|
Elected
to oversee the general day-to-day running of The Club including liaison
with the Treasurer. |
| |
(c) |
Treasurer |
| |
|
(i) |
Elected
to deal with all matters relating to Club finance. |
| |
|
(ii) |
To
submit a statement of account to the Committee at regular intervals as requested. |
| |
(d) |
Committee
Members |
| |
|
At least
5, who will be allocated special responsibilities. |
| |
|
| 8. |
THE
COMMITTEE |
| |
(a) |
The Committee
shall consist of the Officers listed in 7. |
| |
(b) |
Meetings
shall be held once a month. |
| |
(c) |
The
quorum for any Committee Meeting shall be four. If a meeting is not quorate
then it will be adjourned. |
| |
|
| 9. |
POWERS
OF THE COMMITTEE (Elected and Co-opted Members) |
| |
(a) |
The Committee
shall deal with the day-to-day running of The Club and Club policy. |
| |
(b) |
The Committee shall have the right to suspend/expel from The Club any member
who infringes The Club constitution or Club rules. |
| |
(c) |
The
Committee shall, at its discretion, have the power to co-opt members to
assist in the running of The Club. |
| |
(d) |
The
Committee shall sanction the appointment of Team Managers and all Team Managers
will be co-opted on to the Committee. |
| |
(e) |
(i) |
The
Committee shall have the power to set up Sub-Committees to deal with specific
items. |
| |
|
(ii) |
Sub-Committees
must be chaired by a Committee Member. |
| |
(f) |
Each
Committee Member has only ONE vote (see also 7(a)(ii). |
| |
(g) |
The
Committee shall not have power to alter The Club Constitution. |
| |
|
|
|
| 10. |
THE
ANNUAL GENERAL MEETING (AGM) |
| |
(a) |
This shall
be held once a year, preferably in June. |
| |
(b) |
Any business for the AGM must be submitted IN WRITING to the Secretary not
later than 28 days before the day of the meeting. |
| |
(c) |
The
Secretary is to notify all current Club Members of the date of the AGM and
provide them with an agenda, together with any proposed changes to the Constitution
or Rules, at least 14 days before the day of the meeting. |
| |
(d) |
The
AGM shall receive reports from the Officers of The Club. |
| |
|
(i) |
Chairperson |
| |
|
(ii) |
Secreatry |
| |
|
(iii) |
Treasurer |
| |
|
(iv) |
Other
Officers, as requested by the Committee prior to the AGM. |
| |
(e) |
All
Committee Officers shall be elected at the AGM. |
| |
(f) |
The
AGM shall have the power to alter the constitution, provided that at least
TWO THIRDS of those present vote in favour. |
| |
(g) |
Any
Club Member who has not paid his/her subscription/registration fees, or
is in default of training fees, may not vote at the AGM. |
| |
|
|
| 11. |
ELECTION
OF OFFICERS |
| |
(a) |
Members
may stand for election/re-election at the AGM. |
| |
(b) |
Proposals
must be given in writing to the Chairperson, with the names of proposer
and seconder, at least 28 days before the day of the AGM. |
| |
(c) |
Election
of Committee Officers takes place only at the AGM, unless there are special
circumstances, when the Committee may select a Club Member to fill a vacant
office until the next AGM. |
| |
(d) |
The Committee may propose candidates for the offices of President and Vice
President, in recognition of their services to The Club. These offices will
be held for a period of 3 years. |
| |
|
|
| 12. |
FINANCE |
| |
(a) |
The
Club shall have an account at an established financial institution. |
| |
(b) |
No financial decisions will be made without the advice of The Treasurer. |
| |
(c) |
Cheques
must be signed by the Treasurer and one other Officer, as notified in accordance
with 12(a). |
| |
(d) |
Annual
subscriptions shall be decided before the AGM. |
| |
(e ) |
Fees received
for registration of a player for the forthcoming season will not
be refunded. |
| |
(f) |
The
accounts presented at the AGM must be audited. |
| |
|
|
| 13. |
REGISTRATION |
| |
All
players must register with the relevant League Association. |
| |
|
|
| 14. |
DISSOLUTION |
| |
In
the event of dissolution, all Club assets (funds and equipment) shall be
transferred to the Doddinghurst Parish Council, to be held in trust for
the benefit of sporting activities in the Parish of Doddinghurst. |
| |
|
|
| 15. |
EXTRAORDINARY
GENERAL MEETINGS (EGM) |
| |
(a) |
Any
Club Member may call an EGM by adopting the following procedure: |
| |
|
(i) |
A
written proposal must be submitted to the Secretary. |
| |
|
(ii) |
The
proposal must have a seconder. |
| |
|
(iii) |
A
petition carrying the signatures of a least 10% of the voting membership
must be submitted with the written proposal. |
| |
(b) |
The
Committee may call an EGM, but is not bound by 15(a). |
| |
(c) |
The
Secretary must comply with 10(c). |
